Privacy Policy

AI Voice 365 LLC

Privacy Policy

Last Updated: January 12, 2026

AI Voice 365 LLC (“Company,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, purchase our digital subscription services, or communicate with us by email, SMS, or phone. By using our services, you agree to this Privacy Policy.

Information We Collect.
We collect only the information necessary to provide and operate our digital services. This may include your name, email address, mobile phone number, billing address, and payment-related details. We collect account information such as login credentials, subscription status, service configuration details, and account activity. All payments are processed securely through Stripe, a PCI-compliant provider, and we do not store full credit card numbers. We may automatically collect device and usage information including IP address, browser type, operating system, and basic system performance data. We also maintain records of SMS opt-in and opt-out status, timestamps, consent methods, and communication history for regulatory compliance. We do not sell, rent, or trade personal information.

How We Use Information.
We use your information to create and manage accounts, process subscription payments, deliver onboarding and appointment reminder communications, provide customer support, send transactional notifications, maintain compliance with applicable laws, and improve service performance and reliability.

SMS Communications (A2P & TCPA Compliant).
AI Voice 365 LLC sends SMS messages strictly for appointment reminders and onboarding communications. At checkout, users must affirmatively check the following consent box: “By checking this box, I consent to receive appointment reminders and onboarding text messages from AI Voice 365 at the mobile number I provide. Message frequency may vary. Message & data rates may apply. Reply STOP to unsubscribe.” SMS consent is not required to purchase or maintain a subscription. Message frequency varies depending on scheduling and onboarding activity. You may opt out at any time by replying STOP. After opting out, you will receive one confirmation message and no further SMS messages unless you re-enroll. For assistance, reply HELP or contact [email protected]. Message and data rates may apply and carriers are not liable for delayed or undelivered messages.

Mobile Information & A2P Disclosure.
No mobile information will be shared with third parties or affiliates for marketing or promotional purposes. We do not sell, rent, lease, or disclose mobile numbers, SMS consent data, or opt-in records. SMS consent information is used solely for compliance and service delivery purposes. Each customer account operates under its own registered A2P campaign in compliance with 10DLC registration requirements.

AI Voice & Data Handling.
AI Voice 365 LLC provides AI-powered voice and communication tools. We do not use customer communications, including SMS messages or voice interactions, to train public or third-party AI models. Limited metadata such as timestamps, duration, and system logs may be stored for billing, troubleshooting, compliance, and service optimization. We do not sell or license customer data.

Information Sharing. We may share limited information with trusted service providers necessary to operate our business, including Stripe as our payment processor, GHL LC Phone as our SMS infrastructure provider, and hosting or CRM systems required for service delivery. These providers may access information solely to perform services on our behalf and are prohibited from using it for independent marketing purposes.

Data Security. We implement industry-standard safeguards including encryption, secure infrastructure, and access controls to protect your information.

Data Retention. We retain personal information only as long as necessary to provide services, maintain billing records, satisfy legal obligations, and resolve disputes. Data is securely deleted when no longer required.

Your Rights. You may access your personal data, request corrections, request deletion where legally permitted, and opt out of communications by contacting [email protected].

Children’s Privacy. Our services are intended for business users age 18 or older, and we do not knowingly collect information from minors.

Updates to This Policy. We may update this policy periodically. Continued use of services after updates constitutes acceptance of changes.

Contact Information.
AI Voice 365 LLC
633 Enterprise Dr. Suite 150A
Edmond, OK 73013
Email: [email protected].

SMS Terms of Service.

By providing your mobile number and checking the consent box at checkout, you agree to receive appointment reminders and onboarding messages from AI Voice 365 LLC. Messages include appointment confirmations, scheduling reminders, and onboarding instructions related to your subscription. Message frequency varies. Message and data rates may apply. You may opt out at any time by replying STOP and you will receive one confirmation message. Reply HELP for assistance or contact [email protected]. Carriers are not liable for delayed or undelivered messages. Your mobile number and SMS consent will never be sold or shared with third parties for marketing purposes.